What is Internal Auditing and Advisory Services at Interdenominational Theological Center (IAAS)?
The Department of Internal Auditing and Advisory Services (IAAS), headed by the Internal Auditor (IA), is an independent appraisal function that audits, reviews and evaluates Interdenominational Theological Center’s internal controls and business processes as a service to management. IA conducts internal audits and reviews consistent with professional standards. Reviews are similar to external audits but are more limited in scope and duration. The evidential matter gathered forms the basis for recommendations and an opinion is provided to management in a written report. The report general attests to the adequacy of internal controls: compliance with the Center’s policies and procedures; and the effectiveness and efficiency in achieving institutional objectives.
Audits and reviews provide you with helpful and important information on whether your operation employs good business practices, whether there are appropriate internal controls for your administrative processes and systems, whether there are adequate and reasonable methods to accomplish your mission economically and efficiently, and whether your operation is functioning in accordance with the Center’s policies and procedures.
IAAS also conducts investigations as requested by the Audit Committee of the Board of Trustees, the President and other concerns administrators.
IA/IAAS Authority and Responsibilities
The IA reports equally to the Chair of the Audit Committee of the Board of Trustees and to the President. In performing the duties and responsibilities, the IA will have full, free, and unrestricted access to all of the Center’s records, property and personnel.
The primary objective of the IA is to assist management and the Board of Trustees in the effective discharge of their responsibilities. To this end, IA will furnish them with analyses, recommendation, counsel and information concerning the activities reviewed.
The IA is authorized to undertake a broad, comprehensive audit program as outlined in the annual internal audit plan approved by the Audit Committee of the Board of Trustees and the President, IA will:
STANDARD AUDIT PROCEDURES
The following procedures should generally be followed when conducting a typical audit or review:
QUESTIONS AND ANSWERS
What other services are performed?
IAAS is committed to providing advisory services to the Center in order to increase awareness of certain control and ethical issues and to provide an independent review and appraisal on a proactive basis to address specifically identified concerns.
The following represents the types of additional services offered:
What is the Center’s Ethics Line?
The Center Ethics line is a 24/7 (404) 527-7761 service available to Center employees to anonymously report suspected instances of improper or unethical behavior. Ethics Line calls are received by an independent third party and the incident report is provided to the IA.
The IA investigates all incident reports and his/her findings are provided to the President and the Chairman of the Audit Committee.
To whom do Internal Auditing and Advisory Service report?
The IA and the Department of Internal Auditing and Advisory Services have an equal reporting to the Chairman of the Audit Committee and to the President. This structure maintains the department’s independence and promotes broad audit coverage. However, vice presidents and deans may request an audit or review of departments for which they have oversight.
Why was I selected to be audit?
Based upon an on-going, center-wide risk assessment program of its internal control, several internal audits and reviews are conducted annually. The objective is to accomplish a continuous cycle of audits or reviews of major center functions within a 48-month time frame. Our office also conducts audits, reviews and follow-ups necessitated by recommendations of the external auditors. The schedule remains flexible to allow for unscheduled audits and reviews if special or emergency situations arise.
What is the typical length of an audit or review?
Depending on its scope and complexity, audits typical require approximately one month to perform. The auditor-in-charge will give you a reasonable estimate of the time allotted to complete the audit. Reviews typical require less time to complete than audits.
What should I expect?
Initially, you will receive a call from the IA office or an engagement letter. This letter or call will define the objectives of the audit or review and generally describe the process. You will then be contacted in order to schedule an entrance conference to discuss the scope and the logistics of the engagement. At this initial meeting, you should take the opportunity to discuss any concerns or questions that you may have and determine how you provide input to facilitate the process. A typical audit/review has several stages, including preliminary research; data collection; analysis, review, and report preparation and distribution; and follow-up. Note that some audits and reviews may not follow the process outlined above.
How will he findings and recommendations be reported, and will I be able to respond?
You and your staff will be kept apprise of the auditor’s findings throughout the course of the audit or review. At its conclusion, you will be given the opportunity to review a draft of the report. An exit conference will be schedule to discuss the draft and receive any comments you have. The objective of the exit conference is to disclose any errors contained in the draft. You will be given two to four weeks to provide a written response action to be taken for each of the recommendations.
I am available for any assistance you may need during the process of preparing your response and in defining and developing the actions to implement the recommendations. During the course of any subsequent audits and reviews of your department, I will follow-up on your response to ensure that appropriate corrective action was taken. The above process may be modified if necessary.
Final reports are distributed to the President and the Audit Committee Chairperson. You may receive a copy of the final report.
For further information please contact:
Thomas R. Poitier
Internal Auditor and Advisory Services
The Interdenominational Theological Center
700 Martin Luther King, Jr. Drive, S.W.
Atlanta, Georgia 30314Â
Phone (404) 527-7761